Gmail has become one of the most favored email providers for small and large businesses. Launched in 2004 as a service provider that did not have sufficient infrastructure to provide users with 1GB of space, it created an aura around the technology community with its invite-only framework.
Over the years, it has transcended from being a personal email provider to becoming a preferred email choice for enterprises - big and small alike. You like it because all that you have to do is open a browser tab, type ‘Gmail’ in it and there you are - ready to Rock n Roll for the day! :)
However, even the most loyal Gmail fans hardly use the vast array of features it offers - a case in point is Gmail’s signature feature (Don’t stare at us if you’re hearing this for the first time!)
In this blog, we will learn how to add signatures to your new emails and replies on Gmail. Let us dive right in then!
Why is a Gmail Signature Important?
Here three reasons why a Gmail signature can do a lot more for you than you think.
1. Makes You Easily Recognizable
When your recipients forward your email, your signature will stand out if it has your email id, contact numbers, website details et al. Imagine people having to scour an extensive email trail to know the names and email ids of people involved in it.
2. Doubles Up as a Visiting Card
A Gmail signature is like visiting card or business card because they give valuable information to your recipients. By using a Gmail signature, you are providing more ways for your business contacts, friends, relatives, leads, prospects, customers, and other recipients to reach you.
3. Provides Authenticity
Today, it is easy for your email to get flagged down as spam. That is harmful to your business, personal relations, and identity. A Gmail signature provides invaluable authenticity by assuring your recipients that your email is genuine.
How to Add A Signature in Gmail?
Here are different ways how you can add email signature in Gmail in an Apple MacBook using a Google Chrome browser.
Step 1: Logging Into Gmail
Open a new tab on your Google Chrome browser and type ‘Gmail’ in it.
Now, notice the Settings button at the far right of the Gmail.
Click on it and scroll down to the Settings option.
Step 2: Moving to the Gmail Settings
In the Settings tab, under the General settings, scroll down to the bottom of the webpage to the ‘Signature’ section to create a new Gmail Signature.
Here is how a sample Gmail signature can look:
STEP 3: Working on the Signature Font
Now, let us see how you can use the signature editor in Gmail. You can choose your font, increase or decrease the font, and use options to edit the font of your Gmail signature text.
You can even hyperlink your website and email using the hyperlink option.
Use the alignment options to align your Gmail signature to your liking, or add bullets or quotes to it.
After making all your changes, don’t forget to hit ‘Save Changes’ at the bottom of the webpage for your Gmail signature to take effect.
How to Insert a Signature in a Gmail Reply?
By default, all your replies and forwards will have your signature appended to them. However, you can change the way they appear. Here's how you do it:
Below the Gmail signature box, notice a checkbox with the text ‘Insert this signature before quoted text in replies and remove the "--" line that precedes it.’ When you check this box, you can append your Gmail signature in all your replies after removing the small 'dashes.'
How to Insert an Image in a Gmail signature?
Now, let us see how to insert an image in your email signature in Gmail.
Why do you need a picture in your signature? Because it makes you look cool. :)
In the Settings option in Gmail, scroll down to the Signature option. Click on the image icon next to the hyperlink button.
Gmail gives you the option to insert an image from your Google Drive or upload from your computer, or even enter a URL from the web.
Resize the image based on your preferences to have a smart signature.
How to Add a signature in Gmail with a Logo?
Now, let us see how to add signature in Gmail with your company logo. It is quite similar to adding a profile picture in a Gmail signature. Here’s how you do it.
Choose your logo from Google’s My Drive or upload it from your local computer or add a web URL.
You can then reduce the size of your company logo picture to suit your Gmail signature requirements.
Save your changes at the bottom of the webpage, and you are all set.
How to Add a Signature in the Gmail Android App?
Now, most of us use our mobiles to check our personal and work emails and respond to them instantly. So, let us see how to add a signature in the Gmail app on an Android phone or tablet.
Open the Gmail personal or work app (to which you’d like to add an email signature) and click on the three horizontal lines at the top-left of the app. Scroll down to the bottom of the settings tab.
Then, choose the Gmail id to which you’d like to add the signature.
Once you have selected the account to which you’d like to add the signature, go to the General settings to the Mobile Signature section.
Now, type in the signature that you prefer for your emails and on the Gmail mobile app. Use the return key to add your designation, company name, and other details in your signature.
There you go! Show off your signature on the Gmail mobile app to your contacts.
How to Add a Signature in Gmail Mobile (in iOS Devices)?
Let us now see how we add a Gmail signature in iOS devices such as iPhones or iPads? Click on the three horizontal lines of the app on an iPhone or iPad.
Scroll down to the bottom of the page to the Settings option.
Now, choose the user for whom you'd like to set up the Gmail signature.
Now, head over to Signature Settings and click on it.
You can now add your Gmail signature including designation, company name and any other details you'd like to include.
Your signature in an iOS device is now ready to be flaunted!
Why is My Signature Not Showing Up In Gmail?
Sometimes, your signature may not show up in Gmail. This can happen when you have used a signature, but have ‘forgotten to switch it on.’
Let us explain this a little more.
Go to the Gmail signature settings and make sure the ‘No signature’ option is unchecked. Then check the option below it for your Gmail signature to show up in new emails and replies.
Adding a Gmail signature can seem complicated for those of you who have not tried it yet. But, this guide should help you create a signature that stands apart from the rest.